The Management / Governing Body of IAESTE SPAIN (hereinafter, the controller), assumes the maximum responsibility and commitment to the establishment, implementation and maintenance of this Data Protection Policy, ensuring the continuous improvement of the controller with the aim of achieving excellence in relation to compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council, of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (OJEU L 119/1, 04-05-2016), and Spanish personal data protection regulations (Organic Law, specific sectoral legislation and its implementing rules).
IAESTE SPAIN's Data Protection Policy is based on the principle of proactive responsibility, according to which the data controller is responsible for compliance with the regulatory and jurisprudential framework that governs said Policy, and is able to demonstrate this to the competent control authorities.
In this regard, the controller shall be governed by the following principles which should serve as a guide and frame of reference for all its staff in the processing of personal data:
- Data protection by design: The data controller will implement appropriate technical and organizational measures, both at the time of determining the means of processing and during the processing itself, such as pseudonymization, designed to effectively apply data protection principles like data minimization and integrate the necessary safeguards into the processing.
- Data protection by default: The data controller will implement appropriate technical and organizational measures to ensure that, by default, only personal data necessary for each specific purpose of the processing are processed.
- Data protection throughout the information lifecycle: Measures that ensure the protection of personal data will be applicable throughout the entire lifecycle of the information.
- Lawfulness, fairness, and transparency: Personal data will be processed lawfully, fairly, and transparently in relation to the data subject.
- Purpose limitation: Personal data will be collected for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.
- Data minimization: Personal data will be adequate, relevant, and limited to what is necessary in relation to the purposes for which they are processed.
- Accuracy: Personal data will be accurate and, where necessary, kept up to date. All reasonable steps will be taken to ensure that inaccurate personal data, in relation to the purposes for which they are processed, are erased or rectified without delay.
- Storage limitation: Personal data will be retained in a form that permits the identification of data subjects for no longer than necessary for the purposes of personal data processing.
- Integrity and confidentiality: Personal data will be processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing, accidental loss, destruction, or damage, through the application of appropriate technical or organizational measures.
- Information and training: One of the key aspects to ensure the protection of personal data is the training and information provided to the personnel involved in its processing. Throughout the information lifecycle, all personnel with access to the data will be appropriately trained and informed about their obligations concerning compliance with data protection regulations.
The Data Protection Policy of IAESTE SPAIN is communicated to all personnel of the data controller and made available to all interested parties.
Consequently, this Data Protection Policy involves all personnel of the data controller, who must understand and adopt it as their own, with each member being responsible for applying it and verifying the data protection regulations applicable to their activity, as well as identifying and contributing any improvement opportunities they deem appropriate to achieve excellence in compliance.
This Policy will be reviewed by the Management / Governing Body of IAESTE SPAIN as often as deemed necessary, in order to comply at all times with the provisions in force regarding the protection of personal data.